UNICORN SEATECH MARINE SERVICES LLC
We are in need of a FILIPINA as HR and Admin Assistant who can join immediately. Preferably with background in Maritime Industry.
HUMAN RESOURCE JOBS
1. Arrange Offer Letter for successful candidates to join the company.
2. Coordinate and gather credentials of newly hired employee such as copy of passport, visa, photo, certificates, etc. that are required for their Labour and Employment/Residence visa processing.
3. Coordinate PRO for employment processing (Employment/Change Status, Medical, Tawjeeh Labour Training, Residence Visa, Visa and Labour Cancellation)
4. Coordinate with Insurance provider regarding claims (Workmen Compensations and Reimbursements), and other issues that raised by the employee regarding the insurance.
5. Maintaining employee’s record (physical and digital) and update in database.
6. Monitor daily attendance such as absences, sick leave and vacation leave of employees.
7. Arrange air ticket for employees for their annual leave.
8. Arrange Employment and Salary Certificate.
9. Assist employees whenever there is an opportunity to do so, related to HR duties.
10. Scanning and maintain records of office files.
OFFICE – ADMINISTRATIVE JOBS
1. Acting as Receptionist and perform in welcoming visitors and directing them to the relevant office/personnel.
2. Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence and memos.
3. Manage office supplies’ requisition and maintain inventory of office supplies.
4. Overseeing the maintenance of office/workshop facilities, and equipment.
5. Coordinate with DMC when there are complaints from Workshop/Office facility.
6. Update Telephone/Internet renewals and point of contact whenever complaints in subscriptions. Monitor company numbers in Etisalat Business Portal.
7. Arrange DMC Pass for Visitor, Vendor/Supplier’s Delivery, and Employees using PCFC portal.
8. Arrange courier for parcel and material’s shipment.
9. Point of contact for vehicle transportation (Employee and Operations).
10. Arrange the following documents:
– Purchase Order/Quotation – as per directives
– Transmittal / Delivery Note to vessel and vendors/service suppliers
– Maintain forms for Timesheet and Work Done Report.
11. Maintaining general office files (Trade License, VAT Certificates, Vehicle documents, etc.), including job files, vendor files, and other files related to the company’s operations.
12. Assist Operations, Purchasing and Accounting Department when necessary.
SKILLS
– Written and Verbal communication.
– Time Management / Planning
– Organized
– Can work in a fast-paced environment
– Analytical thinking / problem solving
Job Type: Full-time
Salary: TBD during interview
Experience:
HR/Administrative assistant: 3 years (Required)