Outsourced Payroll Solutions
Looking for a Female Office Administrator to join our team. The Office Administrator will be required to perform duties within the realm of three strategic areas: innovation, accelerating growth, and taking care of our people. The focus area is aligning the company vision with performance goals.
These duties are outlined below:
Finance
· Produce monthly financial analytics, such as managing and maintaining petty cash.
· Managing company expenses and reporting on trends. This will include DU phone accounts and company credit cards.
· Collecting, interpreting and reviewing financial information and supplying Finance with any relevant data available.
· Reviewing, monitoring and managing budgets for petty cash and office expenses that drives cost saving and optimizing of resources,Human Resources:
· Yearly Wellness Calendar for team members, running monthly team building exercises and generally ensuring wellness in the team.
· Onboarding newcomers to the company as part of the team with HR.
· HR Administration, such as letters, certificates and reminders and Contract Modification Letters (CML)
· Optimise gulfHR – (HRIS)system for HR Administration, Onboarding, Exiting, Self Service, Recruitment and Performance Management
· Modify employee salaries on request from the Line Manager
· Ensure Worksnaps and leave management is updated.
· To ensure Termination checklist is completed in timely manner
· All other HR related activities as required by the CEO and relevant managers.
Office Administration:
· Facilitate internal communications & notifications.
· Manage communications such as Monthly Team Meetings, Team Events etc.
· Organise Office operations and setup procedures.
· Overseeing Annual Licensing, leasing and Visa procedures are properly executed.
· Ensure recordkeeping and processes are kept, SharePoint Administration.
· Maintain Office Calendar with Key events, such as training, ISO checklists, Insurance renewals, license renewals, yearly Performance Reviews, Annual Budgets, end of year reporting, social and other functions etc.
· Management of Procurement Processes & annual review of vendors.
· Risk Management & Governance (Insurance/Office Safety etc)
· Manage Medical Insurance and other office insurance negotiations in coordination with HR.
· Ensuring cost efficiencies in all office related expenses.
· On Adhoc basis, organising branded items such as stationery and merchandise, production of artwork, sourcing images, print buying and checking copy for Marketing purposes.
. Additional activities related to Office Administration
. Experience in handling any Visa portals will be an added advantage
JOB REQUIREMENTS
· Bachelor’s degree with minimum 3-5 years of experience
· Knowledge of HR processes
· Knowledge of basic accounting & Reporting
· Planning and organization: an ability to plan and implement multiple projects.
· Excellent communication skills
· Strong team player
· Computer proficiency: MS Office, gulfHR, Worksnaps