RA International
The ideal candidate must have good Knowledge and experience as a Bid Administrator or in an Administrative role. Knowledge of a commercial Bid/Procurement or business development environment. Experience in writing persuasively, including executive summaries and other critical components of deliverables such as; past performance volumes, resumes, single-voice editing, and capturing actions from meetings with proposal team members, capture teams, and understanding of the business’s value proposition. Fluent in verbal and written English with an excellent eye for detail. Intermediate, or more, French language skills desirable.
Roles and Responsibilities :
Receive, process, record, and track all incoming tenders and alerts
Take ownership of internal tender/outcome tracking systems
Maintain all tendering/response portals with up-to-date company information/documents
Support with the formatting/quality control activities of bid/tender applications and supporting material
Provide general administrative support in a timely manner
Co-ordinate communication across the bid team for individual tender cycles
Conduct research projects upon request of BDM
Be responsible for sourcing and providing information and documents from the Bid Library
Complete and manage the submission of PQQ responses, updating and maintaining the PQQ knowledge base and relevant material on Sharepoint
Assist the Bid Writer in the layout, formatting, and compiling of bid submission documents
Administer and maintain the RA CRM system
Assist with the production of final bid documents and arrangements to supply these documents to the customer within the defined tender deadline.
Maintain the status of generic proposals and work with Bid Manager to ensure they are reviewed, revised, and reapproved as necessary
To organize Bid Team Reviews, and Bid Submission Reviews ensuring that respective agendas, attendance lists, and action trackers are up to date
Liaise with the company’s Document Controller to ensure the safekeeping of classified documents, adhering to government procedures and regulations
Undertake other administrative tasks as required.
Opportunity searching & project tracking including market and project-related intelligence
Ensure bid data is updated regularly & accurately to aid the production of bidding statistics & analysis
Review Technical/Commercial Clarification Requests received from Clients
Proactively collaborates and seeks input and support from Corporate departments (Legal, Health & Safety, Human Resources) and completes all required client forms or questionnaires required in the proposal package
Understands and incorporates RA’s branding while balancing client needs and requirements
Cooperate with the BM in all Bid Handover workshops and lead on the Technical and Commercial submission overview ensuring all key details are presented
Cooperate with the BM in all “Lessons Learned” exercises, and incorporate amended processes, policies, and procedures into future Technical and Commercial proposals
Process Monitoring and Improvements:
Research best practices and implement tailored solutions for Bid Team
Developing and conducting workshops related to bid processes and RAMS