vanitis Cosmetics
Join the Vanitis team as an Executive Assistant!
Vanitis is a new and exciting makeup brand that offers a range of vegan, sustainable, and cruelty-free makeup products. We combine the quality and precision of German and Italian manufacturing developed from professional Makeup artists with a strong commitment to ethical and sustainable practices in the beauty industry.
As our Executive Assistant, you will play a vital role in supporting our managing director and helping us achieve our goals. You will be responsible for various administrative tasks and ensuring the smooth operation of our office.
Responsibilities:
As our Executive Assistant, you will be responsible for:
Supporting the managing director independently in the coordination of various matters
Preparing and organizing top management events and related trips (meetings, workshops, trainings)
Managing the CEO’s appointment calendar proactively
Managing international travel and travel accounting, including means of payment
Handling correspondence in German and English, and maintaining data in the CRM system
Creating and preparing presentations
Acting as an interface to service providers, partners, and customers
Assisting in organizing partner meetings
Coordinating and controlling special topics and projects
Providing general team support
Job requirements:
To be considered for this role, you should:
Have a passion for makeup
Want to change the world in a positive way with sustainability and cruelty-free makeup
Have strong organizational and communication skills
Be a real team player and excel in working in a virtual and international team
Convince with a high degree of service orientation and prioritization skills
Work independently, precisely, and in a structured manner, and remain confident even in hectic situations
Be characterized by a confident demeanor and a positive work attitude
Be committed, reliable, and absolutely discreet
Have experience in dealing with MS Office
Be fluent in spoken and written English and German
Have a well-groomed and likeable appearance that rounds off your profile
We offer:
We offer a competitive salary and benefits package, including health insurance and paid time off. You will have the opportunity to work with a talented and passionate team that values sustainability, diversity, and inclusivity. Our office is located in the bustling Business Bay neighborhood in Dubai, a hub for business and innovation in the Middle East.