Omada
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Roles and Responsibilities:
Provide proactive and efficient secretarial support to the CEO.
Serve as the primary point of contact for all internal and external constituencies regarding CEO matters, including highly confidential matters.
Manage the CEO’s calendars and set up meetings
Handle all logistics CEO related Interact with leadership, internally and externally.
Support the CEO by preparing them for meetings, including organising travel arrangements, providing all supporting information and documentation such as agendas, minutes, papers etc.
Scheduling and managing the CEO’s emails, calendar, meetings, travels and bookings.
Plan /organize and implement departmental meetings and take minutes of the meeting, ensuring proper follow-up on agreed business plans.
Key point of contact for the CEO; proactively managing internal and external enquiries and communication, some of which may be of a sensitive and/or confidential nature.
Handling C-level customers (VIP) and company board members.
Dealing with correspondence, Preparation of documents, reports, and presentations.
Undertake specific projects as directed, some of which may be of a complex and confidential nature.
Provide ad-hoc support as required, such as conducting research, gathering data etc and presenting findings in a timely manner.
Devising and maintaining office systems, including data management and filing.
Providing administrative and IT support for the CEO
Liaising with clients, suppliers, and other staff.
Handles visit/transit visa application, travel booking, hotel reservation, guest entertainment, gate passes, logistics…etc.
Relationship development with local suppliers (corporate rates with hotels, caterers…etc.)
Business: Conferences/meetings/lunches/dinners arrangements.
Reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; and initiating telecommunications.
The point of contact between the executives and internal or external colleagues.
Coordinate monthly management meeting reports.
Preparing and submitting reports, expenses, memos, letters, and other documents.
Ideal Candidate:
Female Candidate with minimum of 4-5 years of experience in personal assistance/ office management to or managing a C-suite level or top management office
Extremely organized
Ability to multitask and prioritize daily workload
Adept to working in fast paced workflows and environments
Discretion and confidentiality
Outstanding communication and presentation skills
Excellent organizational and time management skills
Sharp analytical and problem-solving skills
Creative thinker with a vision
Attention to details
Full computer literacy with excellent proficiency in Microsoft Office
subject: Executive Assistant To Chief Executive Officer