Office Administrator

We are looking for an organized and self-motivated Office Administrator to join our organization. In this position, you will manage a variety of secretarial, administrative and basic accounting tasks. As you will provide office support and coordinate office activities, a positive attitude and attention to detail are a must.

PHONE CALLS OR EMAILS TO ANYONE FROM OUR COMPANY WILL NOT BE ACCEPTED NOR WELCOMED.

Responsibilities:

Administrative Tasks

· Producing documents, reports and presentations as needed

· Coordinating with clients, vendors and suppliers

· Supporting office staffs whenever needed

· Providing general assistance during live events

· Overseeing daily office operations and ensuring everything is in order

· Company registration to portals of clients, suppliers, government entities, etc.

· Supporting personal requests of Managing Partners

· Preparing company forms and documents requested by staffs

· Preparing letters, templates, forms, policies, guidelines, etc when needed

Finances and Basic Accounting

· Document gathering for Bookkeeping, VAT filing and Financial Reports

· Supplier payments and payroll processing

· Sending invoices and payment reminders to clients

Liaison Officer

· Application and renewals of company documents

· Ensuring company’s compliance to authority guidelines

· New employee onboarding

· Visa application, renewals and cancellations

· Insurance application, renewals and cancellations

· Bank requests submission

Logistics

· Arranging export/import shipments

· Preparing all necessary documents for shipments

· Monitoring shipments and addressing concerns

Skills and Experience

· Experience in same or similar role preferably in an events agency or hospitality industry in GCC

· Fluent in MS Office Suite

· Able to communicate clearly and concisely in both written and oral English

· Excellent interpersonal skills and able to deal effectively with people at every level

· Strong time management and able to prioritize multiple tasks

· Experience and sensitivity dealing with confidential information

· Highly organized and able to manage deadline-oriented tasks

· Self-starter and strong initiative able to anticipate need, rather than respond to instructions

· Willingness to work irregular hours

· Ability to work with minimal supervision

· Some experience in Doc Control will be preferable

· Willingness to travel locally and internationally to meet company needs

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